Contest Director Procedures

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Standard Procedures for Contest Directors in the Running of Radio Control National and Regional Championships

  1. In advance of the contest, the CD is to arrange preparation of field including cutting of runway, designating pits area, laying out of car parking area, catering area etc. If wind direction changes more than 30° then the CD must re-arrange runways, pits area and parking as required.

    In case inclement weather is forecast for the competition area, the CD is to arrange for a contact phone number to be included in the FlightLines advertisement, so that contestants can check the night before travelling whether the competition is cancelled or not. Contestants to ring between 8 pm and 10 pm only.

    The CD can also arrange for the Events page on the MACI website to be updated the night before so that contestants can check the morning of the competition before travelling whether the competition is cancelled or not.

  2. Ready boxes are to be set up as required by each discipline, normally two ready boxes for F3A and one ready box for Scale and Heli. A mandatory minimum of one ready box is to be marked out and used in all events. The transmitter pound is to be within reasonable distance of ready boxes. Centre and box end markers to be set up where F3A or Masters Aerobatics are being flown.

  3. The CD must attempt to select at least 2/3rds of the required number of judges in advance and confirm their agreement to judge. (Suggestions to encourage judging could include free food, accommodation or expenses).

  4. The CD is to arrange supplies of the following on the field:

    • Scoreboards - minimum 3
    • Score sheets and pens
    • Markers, Stopwatch and relevant rulebooks (MACI & FAI)
    • Proof of frequency by crystal examination (Required for 35MHz Radio only)
    • Noise Meter (if available) (Required for International Competitions)
    • Tape measure (if available) (Required for International Competitions)
    • Chairs - minimum 8 for judges and scribes
    • Table - on which to set scale models for static judging.
    • First Aid kit
  5. All contests must start with registration / processing at the advertised starting time of the contest, normally at 09.00 hours (subject to site constraints). All documentation (membership card, insurance cover, large model identification card, etc) shall be checked, followed by transmitter control followed by checking all models for registration numbers, specifications etc. It is the responsibility of the competitor to inform the CD if they wish to fly on the 35 MHz system. Any competitor who fails to provide the correct documentation for their class shall not be allowed to compete in that class. Any competitor not present for the pilots briefing may forfeit the first flying round of the contest.

  6. No flying whatsoever may take place after the pilots briefing or during a contest other than official contest flying. If site conditions permit models may be tested up to a period of 15 minutes before pilot registration.

  7. An estimated timetable of events should be made based on the number of entries. The number of rounds should be 4 for Aerobatics (F3A and Masters) and Sports and 3 for Scale. The sequence of events will normally be Static Scale and Aerobatics round 1 simultaneously followed by Scale round 1, Aerobatics round 2, Scale round 2, Aerobatics round 3, Scale round 3 and Aerobatics round 4. This timetable may be changed at the discretion of the CD.

  8. Where it is possible to run 2 Flight Lines simultaneously, this must be notified in advance and entries divided into four groups - aerobatic (F3A and Masters), Scale (MACI, F4C and Large), Sports and Helicopter.

  9. If two or more pilots are using the 35 MHz system the CD must put in place a procedure to prevent the radios being used until the pilotís flight is called.

  10. Where all rounds are held the best 3 of 4 aerobatic, 3 of 4 sports and 2 of 3 scale flight scores shall count (as well as static scale). Where less than the full number of rounds is held, all scores will count with no dropping of lower rounds

  11. At the first pilots briefing a draw will take place for flying order. This order will hold for that day's flying with the reverse of this order for any second day's flying. For one day events the order may change after first round but must be declared in advance. Changes in flying order will only be allowed at the discretion of the CD for reason of smooth running of a contest.

  12. CD will specify at first pilots briefing any site conditions, e.g. Local area conditions, Flight line direction, No fly areaís etc.

  13. Flight line controller or timekeeper should organise models into the relevant ready boxes.

  14. Delays should not be accepted except in exceptional circumstances such as fog, very high wind speeds or rain.

  15. A half hour break for lunch will be allowed for contestants. The timing of this break will be decided by the CD to coincide with the completion of a completed round.

  16. A noise test to the appropriate F3A, F4C or MACI general rules may be carried out for any flight during the contest.

  17. As a general rule, competitors should be kept apart from judges. This applies especially during official flying but also at other times. Pilots should not be allowed to question judges on marking except where a judge agrees to give a pilot advice after a round.

  18. All score sheets shall be available to competitors but only at the end of the contest.

  19. CD must complete a Results Notification Report as per Appendix J and send copies of it to the relevant MACI Discipline Secretary and the MACI Flight Lines Editor not more than 14 days after the contest. Failure to send the results will disqualify the organising club from running the event during the following calendar year.

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